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Evidence Library/Weak financial controls
Primary recordHash verified (fingerprint checked)ID: 2025-12-16-board-meeting

December 16, 2025 Board minutes

Finding at issueAssociation records document named-person payments. The controls surrounding those payments remain incomplete.
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Source identity

Title
December 16, 2025 Board minutes
Record date
December 16, 2025
Publisher / source
Lakes of Woodtrace Community Association
Source type
Board minutes
File type
application/pdf
Pages
—
Published
August 27, 2026
Archive record ID
2025-12-16-board-meeting

Summary

Actions outside the meeting: Keystone Painting clubhouse interior $3,620 approved; Albarado & Fairey audit services $5,500 approved.

What this establishes

  • That two between-meeting approvals are recorded (Keystone $3,620; audit $5,500).

What this does not establish

  • Exact original decision dates are not stated.
  • It does not establish crime, fraud, self-dealing, or that any transaction was unlawful or invalid.

Why it matters

Part of the 2025–2026 meeting chronology; documents decisions, ratifications, vendors, and amounts, and any documentary inconsistency flagged for records review.

Related records

Open questions — records still needed

  • Original decision dates, written consents, invoices, proposals, and (for related-party items) conflict disclosures.

Known limitations

Records-review flag: Compare with Jan. 20 audit approval (possible duplication). A documentary inconsistency is a question for review, not proof of wrongdoing.

Integrity information

Original filename
20251216_20Board_20Meeting.pdf
File size / extent
—
SHA-256
F1E2BCD3A3C2FD3EFA0B271F67AEB964C14C9052C77EA3BCC09097CBCB7C1D46
Complete or excerpted
Complete public copy
Redaction status
Meeting minutes; contains no resident-directory data, private contacts, or credentials.

“Verified” refers to file provenance or capture integrity; it does not mean every statement inside the record is true.

Corrections and responses

No corrections or responses have been published for this record yet. Verified corrections and any full Board, management, vendor, or named-person response will be dated and linked here.

Request a correction for this record

Revision history

  • August 27, 2026Record created for first public release.

Last reviewed: August 27, 2026