This independent homeowner site is not the official website of Lakes of Woodtrace Community Association, Inc.
Approved May 13, 2025 minutes and the current Board page show different officer arrangements. The current archive does not contain the later minutes, written consents, election files, vacancy records, or appointment records needed to document every change.
Record status
Organization minutes and current Board page located; 2026 election/appointment records not located.
Read this first. Each step gives a fact the records support, the exact source excerpt, the limitation (what it does not prove), and the record still needed. The detailed tables and analysis below are the technical view.
The approved May 13, 2025 organization minutes and the current Board page describe different officer arrangements, and the records that would document each change are not in the archive.
Approved May 13, 2025 organization minutes record a specific slate of officers.
Officers recorded: President ▒▒▒▒▒▒; Vice President ▒▒▒▒▒▒; Treasurer ▒▒▒▒▒▒; Secretary ▒▒▒▒▒▒; Director at Large ▒▒▒▒▒▒.
LimitOfficer roles can lawfully change by later Board action; a difference is a documentation gap, not proof that current titles are invalid.
Still neededLater minutes, written consents, and 2026 election/appointment records.
Open source dossierThe management-of-record changed over time (a 2021 certificate names Community Solutions; a recorded 2025 certificate names Crest).
Management certificate dated September 7, 2021 naming Rachel Schmutz / Community Solutions.
LimitThis documents a management transition; the 2021 copy is legacy/superseded, not the current certificate.
Still neededThe executed management agreement and transition/termination records.
Open source dossierWhat the records establish
What remains unproven
| Office | May 13, 2025 organization minutes | Current Board page |
|---|---|---|
| President | ▒▒▒▒▒▒ | Mark |
| Vice President | ▒▒▒▒▒▒ | Frank |
| Treasurer | ▒▒▒▒▒▒ | Larry |
| Secretary | ▒▒▒▒▒▒ | ▒▒▒▒▒▒ |
| Director / Member | ▒▒▒▒▒▒ (Director at Large) | ▒▒▒▒▒▒ (Member) |
Mark and ▒▒▒▒▒▒
Located 2025 election record supports terms ending in 2028.
Larry
Located 2024 annual-meeting record supports term ending in 2027.
Cristian and Frank
Current page displays 2029; the reviewed archive did not locate the 2026 election/appointment records needed to support the displayed terms.
Website-role historyA captured page showed all five people generically as “Member”; a homeowner asked for roles; Frank said he updated them; the current page shows titles. It is not claimed that titles existed earlier, were deliberately removed, and were restored.
Approved minutes record officers differing from the current Board page. Later documenting records have not been located.
The Association-hosted management certificate names Rachel Schmutz / Community Solutions. Current Association pages identify Crest, which shows the website copy is stale.
YTD total gate maintenance $41,754.62 versus $32,775.
Cards expand to show the excerpt, classification, and the establishes / does-not-establish distinction. Choose “View the record” to open the full permanent dossier.
Organization minutes record officers: ▒▒▒▒▒▒—President; ▒▒▒▒▒▒—Vice President; ▒▒▒▒▒▒—Treasurer; ▒▒▒▒▒▒—Secretary; ▒▒▒▒▒▒—Director at Large.
The Association-hosted copy of this certificate is dated September 7, 2021 and names Rachel Schmutz / Community Solutions. It is superseded by the recorded October 27, 2025 certificate naming Crest Management / Carolyn Bonds.
YTD total gate maintenance $41,754.62 versus $32,775. Packet includes approved May 13 organization minutes.
The downloadable dated assessment compiling the record review. Analysis/inference, not a primary source.
The recorded copy bears Montgomery County document number 2025110172, an e-filing stamp dated October 27, 2025, identifies Crest Management and Carolyn Bonds as the Association's designated representative, and states that it supersedes prior management certificates.
The October 27, 2025 management certificate lists a $300 capitalization fee; Crest's separate 2026 public assessment API lists a $600 capitalization fee. This is a documented difference between two Crest-published records.
Minutes refer to a “September 31” financial report and state the preliminary budget was reviewed in executive session before an October 28 vote.
Actions outside the meeting: Keystone Painting clubhouse interior $3,620 approved; Albarado & Fairey audit services $5,500 approved.
Three audit proposals reviewed and Albarado & Fiery approved for the 2025 audit; a landscape-contract pre-bid process authorized.
Between-meeting decisions include Keystone $3,620; IMS $468.75, $216.50, $4,618.22; Strike Electric $422.18; Fann’s $531.25; Nexlar $460.06; Best Plumbing $296.17.
Minutes repeat substantially the same between-meeting decision list as the February minutes and state February 28 financials were presented.
PreviouslyThe site referenced only the September 7, 2021 Community Solutions management certificate.
CorrectedThe current recorded certificate is October 27, 2025 (Montgomery County #2025110172, Crest / Carolyn Bonds); the 2021 copy is now labeled legacy/superseded.
View the affected record →PreviouslyNo fee comparison was published.
CorrectedPresented $300 (certificate) vs $600 (2026 public API) as a record-to-record difference, not wrongdoing.
View the affected record →Last reviewed: August 27, 2026 · Revision 1 (first public release)